User guide

Set up a shared tablet

Use a tablet browser for QR scanning or direct registration.

Frontdesk Security Operator Organization admin

Reviewed 5 October 2026

Your organization settings and account permissions determine which options are available.

All screens use fictional data. QR images and setup codes are examples and cannot be used to register.

Before you start

Prepare a tablet browser and a staff account on a separate device so staff can keep monitoring the queue. Check the connection and camera.

How the task works

Follow the main steps in order. Where a choice is shown, follow the branch that matches your situation.

TabletOpen /tablet and start setup
StaffEnter the code in Reception
StaffChoose place and activate
GuestChoose how to register
- Personal phoneScan the QR and use your phone
- Shared tabletSelect Register on this tablet
- Already invitedShow QR for tablet from the same invitation
GuestFinish the tablet session

Each label names who acts. Branches explain what changes when the condition applies.

Enlarge flow diagram

Steps

Prepare the place in Reception. For another device, open /tablet on your organization application site in the tablet browser.
Use the 8-digit pairing code shown on the tablet in the Reception pairing flow. Give it a recognizable name, such as Floor 1 reception.
Enlarge image
Figure 1. This sample only shows where to find the setup code.
1. Set up a guest tablet
Sample data · Guest · 2026-10-05 · 1640 × 2360 px
Enlarge image
Figure 2. Enter the code on the staff device and name the tablet.
1. Code on tablet
2. Tablet name
Sample data · Admin · 2026-10-05 · 2880 × 2000 px
Choose the place and QR mode, then check the tablet display. Guests can scan with their phone or select Register on this tablet.
Enlarge image
Figure 3. Portrait view offers a QR and direct registration.
1. Register on this tablet
Sample data · Guest · 2026-10-05 · 1640 × 2360 px
Test a sample registration, then finish the session. Confirm the screen is ready for the next guest without showing previous details.
Enlarge image
Figure 4. Landscape view adapts to the tablet browser.
1. Scan to register
Sample data · Guest · 2026-10-05 · 2360 × 1640 px

What to enter and why

Requirements depend on the destination and registration method.
Field	When needed	Purpose	Example
Setup code	Required for pairing	Eight-digit code from the tablet, not a guest visit code.	The code displayed on the tablet
Tablet name	Required	Helps identify a device to stop or relocate.	Floor 1 reception

Expected result

The tablet shows the assigned destination and is ready for the next guest after the session ends. Browser fullscreen is not a device lock.

If something goes wrong

Setup code rejected

Check the eight digits on the tablet, code validity, and connection. Start setup again if the code expired.

Previous guest details are visible

End the session using the available Done action and confirm the welcome screen returns before handing it to another guest.

The guest already has an invitation

Use I have an invitation. The guest opens the invitation on their phone, selects Show QR for tablet under Continue on a tablet, and shows the transfer QR to the tablet camera. This continues the same visit. If the link cannot be opened, ask staff for help.

Fullscreen and shared devices

Fullscreen and keeping the screen awake depend on browser support. Fullscreen is not a device lock. Browser or device lockdown is managed by IT. Do not use a personal browser profile on a shared tablet.

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