User guide

Display a QR for a place

One QR directs guests to the selected place.

Frontdesk Security Operator Organization admin

Reviewed 5 October 2026

Your organization settings and account permissions determine which options are available.

All screens use fictional data. QR images and setup codes are examples and cannot be used to register.

Before you start

An admin must prepare an active place and its access rules. Its registration QR sets the destination without asking the guest to choose again.

How the task works

Follow the main steps in order. Where a choice is shown, follow the branch that matches your situation.

StaffChoose a place
StaffChoose fixed or dynamic QR
- FixedPrint or display the place QR
- DynamicActivate a tablet display to rotate the QR
GuestScan and open registration
GuestComplete the opened form
- Display QR changesThe guest can continue the form already opened

Each label names who acts. Branches explain what changes when the condition applies.

Enlarge flow diagram

Steps

Open Reception, then the QR and tablet options. Choose the place receiving guests.
Enlarge image
Figure 1. Staff choose the place and mode. Every QR in this guide is a local example only.
1. QR type
Sample data · Admin · 2026-10-05 · 2880 × 2000 px
Choose a static QR for printing, or a dynamic QR for an active display.
Display the QR with a clear place name. For a static QR, download the image or QR sign as needed.
Enlarge image
Figure 2. Guests scan the QR on the active tablet display.
1. Register on this tablet
Sample data · Guest · 2026-10-05 · 1640 × 2360 px
Test with a phone: confirm registration opens the correct place and the QR scans easily.

What to enter and why

Requirements depend on the destination and registration method.
Field	When needed	Purpose	Example
Destination	Required	Sets the destination and registration rules.	Main lobby
QR mode	Choose one	Fixed for printing; dynamic for a refreshed display.	Fixed / Dynamic

Expected result

The QR opens registration for the correct destination. It is not a gate-opening credential.

If something goes wrong

The dynamic preview cannot be scanned

Open the activated tablet display. The settings preview is not a live dynamic QR.

Static and dynamic

A static QR can serve multiple guests. A dynamic QR changes after a form is opened; guests who already opened a form can still finish it. Do not print a dynamic QR as a permanent sign.

The place is already selected

Guests do not choose the place again. This QR opens registration; it does not grant gate access. If a place is missing, ask an admin to check registration settings and your location assignment.

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